ࡱ> MOL &bjbj hDrrJJJJJ$nnnP,LnE,6LLLL+++++++$=-/+J||"+JJLL0+pppRJLJL+p+ppH)*L`מ)+,0E,)0^0(*0J*p++ dE,0 : Sample Constitution and By-Laws A constitution and by-laws are written to guide an organization in its operations and activities. These documents should be clearly worded, intentionally structured, and kept up-to-date to meet the needs of the student organization. The constitution: Establishes the broad structure and fundamental principles of an organization Should be straightforward and comprehensive Should be difficult to amend The by-laws: Outline the rules of procedures for an organization Should be consistent with the constitution Tend to be easier to amend than the constitution The following sample constitution and by-laws are provided as a guideline to assist you in writing or revising your organizations constitution. There are many ways to structure an organization to meet the needs of your RISO. For further assistance, contact the Student Life Coordinator, Lexer Chou, at  HYPERLINK "mailto:achou@hawaii.edu" achou@hawaii.edu. Adopted from Ohio University Sample Constitution Constitution of ___________ (Name of RISO) Article I: Name Section 1: The name of this organization shall be (Provide actual name which will be used for all official business), hereafter referred to as Article II: Purpose Section 1: The purpose of this organization shall be (State the purpose, aims, and function of the organization) Article III: Affiliations Section 1: This organization is affiliated with (Indicate if the RISO has any affiliation with any other local, state, national, or international organization and explain the relationship. Organizations with inter/national affiliations must submit their inter/national constitution or statement of purpose. If your organization has no affiliation, this section may be omitted.) Article IV: Membership Section 1: The membership of this organization shall consist of enrolled Leeward Community College 㽶Ƶ. Section 2: This organization (All RISOs must include in their constitution a non-discriminatory policy statement that is consistent with Leeward Community Colleges non-discriminatory policy statement. An example would be: This organization and its members shall not discriminate against any individuals for reasons of race, national origin, color, religion, gender, age, veteran status, sexual orientation, and/or ability status.) Section 3: Membership in this group shall be open to all who are interested and (List the criteria for membership to your organization, if you have any) Article V: Officers** Section 1: The officers of the organization shall consist of (State all officer titles and duties examples below) A. President The President shall B. Vice President The Vice President shall C. Secretary - The Secretary shall D. Treasurer - The Treasurer shall E. Etc. Section 2: The qualifications for each office (State the qualifications, if any, for the offices) Section 3: The term of each office shall be (Example: one year from July 1 to June 30. Make sure elections are held before the term expires.) Section 4: Should an officers position become vacant during his/her term, the following will take place Article VI: Advisor Section 1: Our organization must maintain at least one advisor that is a member of the faculty or staff of Leeward Community College. Section 2: The duties and responsibilities of the advisor shall be (See guidelines in the RISO Handbook) Section 3: Should the position of advisor become vacant during the year Article VII: Meetings Section 1: Regular meetings of the organization shall be held (Consider how often you would like to meet, who calls the meeting, etc.) Section 2: Special meetings of the organization shall be held (Consider who has authority to call these meetings, how much notice is required, etc.) Article VIII: Amendments Section 1: This constitution shall be amended by a vote of (2/3, 3/4, etc.) majority of the membership at any regular or special meeting. (Note: The constitution should not be amended easily or frequently) Section 2: Provision for advance notice of amendment shall be (Explain how eligible voting members will be informed of the proposed amendment such as posting, notification by email, announcement at two consecutive meetings, etc.) Date Ratified (Insert date the constitution is initially ratified) Date Revised (Insert date the constitution is revised) Date Revised (Insert date the constitution is revised) Date Revised (Insert date the constitution is revised) ** Sample: Basic Officer Duties (these may be changed within each constitution or set of by-laws) President: The President creates the agenda for each meeting and distributes the agenda to all members. The President usually chairs the meeting, keeping order but still having fun. The President knows all RISO information and encourages all to complete their obligations. Vice President: The Vice President knows everything about the Presidents job in case the Vice President needs to step into the position of President. Other responsibilities may be laid out within the constitution or bylaws. Secretary: All meetings must have a recorded set of minutes. They are legal documents. Minutes are made available to all members and the advisor(s) in a timely manner. In some cases the Secretary is also in charge of membership records. All official club minutes should be kept on file with the club or club advisor and may be asked for at any time. Treasurer: Takes care of all the financial business of the organization, following clubs constitution and the policies and procedures of Leeward CC. After the basic officers positions are filled, the RISO may become creative and setup positions for their own needs (i.e. Fundraiser Chairperson, Special Events Coordinator, Marketing Coordinator, etc.) The more members who have a job (position/responsibility), the more successful your RISO will be. Just remember to be flexible, give everyone an opportunity to have a responsibility, and most of all have fun! Sample By-Laws By-Laws of _______________ (Name of RISO) Article I: Membership Section 1: The procedure for selection of membership Section 2: Dues for this organization shall be (Indicate amount, if any, and how often they are paid) Section 3: Membership responsibilities shall include Section 4: Membership shall be terminated by Article II: Selection of Officers Section 1: The selection of officers shall be done by (Clearly state election rules and voting procedures, eligibility for each office, and when the elections take place during the academic year) Section 2: The provisions for removal of an officer include Article III: Selection of Advisor Section 1 The selection of the advisor shall be done by Section 2: The provisions for removal of an advisor include Article IV: Committees Section 1: All permanent committees shall be formed by (Clearly list each committee and the function and specific duties of each) Section 2: All ad-hoc committees shall be formed by (Clearly list each committee and the function and specific duties of each) Article V: Rules of Order Section 1: This organization shall be governed by (Specify source of parliamentary procedure for your organization. Most groups use Roberts Rules of Order in cases when it is applicable and consistent with the organizations constitution and by-laws.) Article VI: Amendment Section 1: These by-laws may be amended by a vote of (Should be similar to constitution, but tend to be easier to amend. 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